Simple and effective Business Management
In every enterprise there are, at every time, one or more
bottlenecks, which have influence to the commercial situation.
Bottleneck-oriented business management has the purpose to early track
the bottlenecks and to remove them, to allow an optimum of commercial
development. To know at any time, what a business lacks of and to be
able to add the missing things, is today a determining competition
advantage. Bottlenecks can be, e.g.:
low sales proceeds
high due or overdue accounts receivables
low liquidity (Cash on Hand, etc.)
high amount of liabilities
low number of customers
too many new customers
too high capacity utilization
defective administration or management
and a lot more.
These example show that bottlenecks not only concern negative
circumstances, but also can apply to positive commercial development. If
an enterprise takes up many new customers, this results in new orders,
which lead to other circumstances, like a possible excess in capacity
utilization. In case the excess of capacity utilization stays for a
longer time, this may result in a lower employee motivation, because of a
slump in working atmosphere within the company, which then could lead
to less qualtiy of the work performed.
Due to a TIMELY reporting system many companies take care of
reaching the desired commercial development. However, a regular analysis
of expenses or the annual reports are not enough to control a business
today. In the today's dynamic markets these evaluations are too
statical, too much oriented on the past commercial development, which
had been achieved. Also cost accounting only shows what has happened in
the past. The actual direction in which a business is running could not
be seen.
Imagine a business to be a car. If you sat down in a car, do you
like to receive information from the instruments from the last year or
month? Probably not. You would like to have actual information about
fuel tank content, coolant temperature and a lot more.
Bottleneck-oriented business management should exactly bring the most
important and actual information about a business to you, including
so-called early warning signals (Screenshot abenetis ERS-Diagram).
Data oriented to the past for early-warning-systems?
A working early-warning-system needs data which are not oriented to
the past, like from cost accounting or year-/month-end-closeings. It
needs data from so-called early indicators, which has to be gathered
from different areas of an enterprise. Of course, figures from the
finance and accounting department belong into an early-warning-system,
but they only have a subordinated role, because they are oriented to the
past.
Nowadays the reporting must show the present situation of a
business. In many businesses the expenditure of time for the reporting
rose considerably, due to the today's flood of information.
Aggravatingly added to this, is the selection of the really relevant
business ratios, which allow an appropriate overview of the actual
business situation. Too often reports are prepared, which are not
perceived by anybody, due to the lack of necessary statements about the
business development.
There are already proven business-ratio-systems, that enterprises
only need to take over. Get back into the car again, imagine you have
only one instrument in front of you, which shows the value "35". What
does this signify? It is not recognizable how many fuel exists, how the
Temperature of the coolant is or how fast the car is driving, etc.
At this example you could recognize the little expressiveness of
only one business ratio. It shows the importance to use the right
business ratios, which must have a connection to each other and which
have a different temporal origin. Nevertheless, many business ratio
systems are mostly based on data which originate from the past.
This turns often to the problem, that immediate information are not
available, to indicate the actual situation of a business. However,
there is still the alternative, to reduce the period of the past. How
would it be with one week instead of analysing business data every 4
weeks? This would lead to the fact that you could act a few weeks
earlier, if something should run a little bit inclinedly.
Only very few data are needed to receive an informative evaluation.
This again is comparably with a car. If you are driving with your car,
you only receive a small, well-chosen number of information and
nevertheless, have an actual picture of the situation. This is also
possible for businesses, as well!
As a motorist we receive only one fraction of the data which is
acquired by the system of the car, and just these fraction of
information is enough for us to reach the desired destination. When
traveling usually we are well prepared, but the principle of the
preparations is often neglected in business operation. As it is with
traveling, the final goal has to be clearly stated by the business
management. This could be done by having planing data available. Only by
target/actual comparison divergences of the commercial development will
be recognized.
Unfortunately, many small businesses renounce to use plan data.
Besides, it is not about, to cut plan data into the smallest pieces, but
only to get a rough picture, what the business is going to achieve. It
is absolutely possible to run a business on the basis of the figures
from the previous year, however, to use these figures, the past
commercial development should be taken into consideration. So the
figures from the previous year should be improved to fit with the new
goals. And finished are the planning data and the basis for an
operational risk management are laid. Still if it is most important to
know the actual bottlenecks in business operation.
Recognize problems and act!
One of the most important factors in business management is the
early recognition of problems and potentials. There are bottlenecks in
every business, which could have serious results. Pecuniary difficulties
could lead to bankruptcy for example. Therefore symptoms must be
recognized early, in order to turn a possible crisis away and to secure
the future of your business. Also to use available potentials, regular
analyses should be done. Nowadays products and services could not be
sold forever, because product cycles become shorter and shorter due to
market dynamism. The recognition and development of potentials is
exceptionally important, to avoid losing the already achieved basis of a
business.
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